In today's global, and multicultural, economy we often find users who want to work in other languages. In this article we'll show you how to get Microsoft Word, PowerPoint, or other Office apps to work in the language, or languages, that you want to work in.
There are three basic areas in Microsoft Office where you may want to change the language.
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Editing is the language in which you type and edit your content. Primarily this controls the language that your keyboard is set up for.
Proofing tools do the spelling and grammar check. Typically you'll set this language to be the same as the editing language.
User Interface or 'UI' which is all of the buttons, menus and controls in Office. This is sometimes known as the 'display language'.
You can set both user interface and editing language to be the same thing, or you can set them to be different things if you prefer. Maybe you want your buttons and controls to be in French but you need to type documents in German, for example.
Note: If you want to completely change Office, permanently, to a different language you'll get the best results if you first set that to be your default display language in Windows as well. For more information on doing that see this article for Windows 10 or this article for Windows 7 or 8.
In Office the language options are in the Set the Office Language Preferences dialog box. The display and help languages can be set independently. For example, you could have everything match the language of your operating system, or you could use a combination of languages for your operating system, editing, display, and Help.
Editing and Proofing
Within any Office application, select File > Options > Language.
If your language already appears among the editing languages click Set as Default. Otherwise select the language from the Add additional editing languages list then click the Add button. The new language will appear in the list of editing languages.
If the Keyboard Layout shows as Enabled you're all set for editing. If it says Not enabled in the Keyboard Layout column follow these steps to enable it:
Click the Not enabled link.
In the Add Languages dialog box, click Add a language, select your language in the list, and then click Add.
Close the Add Languages dialog box. Your language should display as Enabled under Keyboard Layout in the Choose Editing Languages section.
Under Proofing, if your language shows as Installed you're ready to go. Otherwise click Not installed and Office will take you to a page where you can download the necessary Language Accessory Pack for that language. Follow the instructions on that page to download and install the pack, then come back to the Office Language Preferences dialog box to confirm that it's now installed.
Note: If you're using Office in the Microsoft Store, clicking Not installed will take you to Windows Language Settings where you can select your desired language and it will be downloaded, if necessary, automatically.
Display and Help Languages
Within any Office application, select File > Options > Language.
If you've already set your Microsoft Windows display language to be the language you want Office to display in you can leave this set to Match Microsoft Windows. Otherwise select your language and click Set as Default to move that language to the top of the list. The language that is listed first is the one Office will use for its menus and buttons.
Note: If you're using Office in the Microsoft Store and you want to change your default display language go to the Region and Language settings in Windows 10. Click the language you want to set as the default, and choose Set as default.
Repeat to configure your help language if you want to.
If the language you want isn't available...
Download the proper Language Accessory Pack for the language you want to use from this page: Language Accessory Packs for Office. The Language Accessory Pack contains the display and proofing tools for most languages, but you can still choose to have your display in one language and editing in another.
Microsoft Office for Mac already contains all of the available languages, so there's nothing to download. To configure Office to use those languages follow these steps:
User Interface - The display language for Office for Mac follows the language that your operating system is set to.
You can configure this on OS X by going to the Apple menu, choosing System Preferences > Language & Region and setting the desired language to be your primary language by dragging it to the top of the Preferred languages list.
If the language you want doesn't appear just click the + sign and add it.
You'll probably have to restart your Office application in order for ths change to take effect.
Editing - To change your editing language for this file in Office for Mac go to Tools > Language, select your language, and click OK.
To make it the default for all new documents click Default.
User Interface & Editing - The display and keyboard languages for Office for Android is the same as the language that the device is set to. You can configure those by going to Settings > Language and Input.
Proofing - On Android you can change the proofing language in Word.
In Word on your Android phone, tap the Edit icon at the top of your screen, and then tap Proofing and Language under Review.
In Word on your Android tablet go to the Review tab and you can select your proofing language from the ribbon.
User Interface & Editing - The display and keyboard languages for Office for iOS are the same as the language that the device is set to. See Change the language on your iPhone or iPad for instructions.
Proofing - On iOS you can change the proofing language in Word.
In Word on your iPhone, tap the Edit icon , tap Home > Review > Proofing tools, and then tap Proofing Language.
In your document, on the Review tab, tap the Spell Check icon , and then tap Proofing Language.
User Interface & Editing - The display and keyboard languages for Office for Windows Mobile are the same as the language that Windows is set to.
Proofing - On Windows Mobile you can change the proofing language in Word.
In your document, on the Review tab, you can select the proofing language from the ribbon.
User Interface - The best way to set the display language in Office for the web is to set the language in the host where your documents live. That's usually OneDrive, SharePoint, Dropbox, etc. When you open a document from one of those sites, Office Online will use the display language you have that service set to.
Tip: If you're using a personal Microsoft account, you can choose your preferred display language in your profile settings at https://account.microsoft.com/profile.
Change views on OneDrive (Scroll to the bottom for language settings)
Set your language in SharePoint. If you're using SharePoint, and want a language other than your system language, you'll want to be sure to select a SharePoint language.
To set the proofing tools language in your app go to the Review tab > Spelling & Grammar > Set Proofing Language. In OneNote for the web this is found on the Home tab.
Things to know
This change will only take affect from this point in the document forward.
To apply this change to any existing text in the document, press CTRL+A to select all of the existing text, then set the proofing language with the steps above.
This change only affects the current document. For subsequent documents you'll need to repeat these steps.
See Also
-->The Office Deployment Tool (ODT) is a command-line tool that you can use to download and deploy Office 365 ProPlus to your client computers. The ODT gives you more control over an Office installation: you can define which products and languages are installed, how those products should be updated, and whether or not to display the install experience to your users.
If you're not an enterprise administrator and are looking to install Office 365 in your home or business, see Install Office with Office 365.
Download the Office Deployment Tool
Download the Office Deployment Tool from the Microsoft Download Center.
After downloading the file, run the self-extracting executable file, which contains the Office Deployment Tool executable (setup.exe) and a sample configuration file (configuration.xml).
Before using the ODT to download or install Office, we recommend making sure you have the latest version.
Get started with the Office Deployment Tool
The ODT consists of two files: setup.exe and configuration.xml. To work with the tool, you edit the configuration file to define what options you want, and then run setup.exe from the command line. For example, you can edit the configuration file to download the 64-bit English edition of Office, or you can edit the file to install the 64-bit English edition of Office with the EULA automatically accepted and without Publisher. For the full set of options, see Configuration options for the Office Deployment Tool.
Note
Best practice: This article shows the XML elements and attributes in the configuration file for the Office Deployment Tool. You can continue to create the configuration file in a text editor, but we recommend using the Office Customization Tool instead. With the Office Customization Tool, you can easily create and modify configuration files in a web-based interface. For more details, see Overview of the Office Customization Tool.
When running the ODT, you provide the location of the configuration file and define which mode the ODT should run in:
To download Office 365 ProPlus products and languages, use download mode. Example:
setup.exe /download downloadconfig.xml. Note that when you download Office to a folder that already contains that version of Office, the ODT will conserve your network bandwidth by downloading only the missing files. For example, if you use the ODT to download Office in English and German to a folder that already contains Office in English, only the German language pack will be downloaded.To install the downloaded Office 365 ProPlus products and languages on a client computer, use configure mode. You also use configure mode to remove and update Office products and languages. Example:
setup.exe /configure installconfig.xmlTo apply new application settings to client computers that already have Office 365 ProPlus installed, use customize mode. This mode will apply only application settings, without changing any other deployment settings. Example:
setup.exe /customize appsettingsconfig.xmlTo create an App-V package from the downloaded Office 365 ProPlus products and languages, use packager mode. Example:
setup.exe /packager packageconfig.xml
You can also use help mode to read command-line help for the tool.
Download the installation files for Office 365 ProPlus
Follow these steps to download installation files for Office 365 ProPlus from the Office Content Delivery Network (CDN).
Step 1: Create the configuration file
When creating the configuration file, we recommend starting with an example file and updating it with the appropriate options for your environment. You can start by copying and pasting the example below into a text file, saving it with a name of your choosing, and then editing the XML elements and attributes to define the options you want.
In this example, the configuration file downloads the installation files for a 32 bit English edition of Office 365 ProPlus and Visio Online Plan 2 (previously named Visio Pro for Office 365) to servershare on your network:
For more information about the configuration options and more examples, see Configuration options for the Office Deployment Tool.
Step 2: Run the ODT executable in download mode
From a command prompt, run the ODT executable in download mode and with a reference to the configuration file you just saved. In this example, the configuration file is named downloadconfig.xml:
setup.exe /download downloadconfig.xml
Step 3: Validate that the files have been downloaded
After running the command, go to the download location you defined in the configuration file and look for an Office folder with the appropriate files in it. If you run into problems, make sure you have the newest version of the ODT. You can also troubleshoot issues by reviewing the log file in the %temp% directory.
Download the installation files for Office 365 ProPlus from a local source
You can use the Office Deployment Tool to download the installation files for Office 365 ProPlus from a local source on your network instead of from the Office Content Delivery Network (CDN). By doing so, you can store a central copy of multiple languages and products for Office and distribute just the languages and products that you need to other locations on your network.
To download from a local source, follow the steps for downloading Office with the ODT, but include in your configuration file the download path, which defines where the installation files are downloaded from. For example, this configuration file downloads a 32 bit English edition of Office 365 ProPlus from serverashare (the DownloadPath) to serverbshare (the SourcePath):
Note that you must specify a Version when using DownloadPath.
Install Office 365 ProPlus
After you download Office 365 ProPlus installation files, follow these steps to install Office on a client computer. As part of that installation, you can choose which products to install.
Step 1: Create the configuration file
When creating the configuration file, we recommend starting with an example file and updating it with the appropriate options for your environment. You can start by copying and pasting the example below into a text file, saving it with a name of your choosing, and then editing the XML elements and attributes to define the options you want.
In this example, the configuration file installs a 32 bit English edition of Office 365 ProPlus without Publisher:
The location of the Office installation files is servershare. The display level is set to None, which means the user will not see any user interface during the install, and the AcceptEULA is set to TRUE, which means your users will not have to click to accept the EULA during the installation.
For more information about the configuration options, see Configuration options for the Office Deployment Tool.
Step 2: Run the ODT executable in configure mode
From a command prompt, run the ODT executable in configure mode with a reference to the configuration file you just saved. In the following example, the configuration file is named installconfig.xml:
setup.exe /configure installconfig.xml
You must run the executable from the client computer on which you want to install Office and you must have local administrator permissions on that computer.
Step 3: Verify that installation was successful
After running the command, you should see the Office installation start (unless you set display level to none). After installation is complete, the command prompt will display 'Products configured successfully.' If you run into problems, make sure you have the newest version of the ODT. You can also troubleshoot issues by reviewing the log files in the %temp% and %windir%temp directories.
Update Office 365 ProPlus
You can use the Office Deployment Tool to make updates to your client computers after installing Office 365 ProPlus. There are two ways to do this:
Use the ODT to install Office 365 ProPlus again, which will update Office to the newest version. Only the files that have changed in the new version will be updated.
Use the ODT to download the Office installation files and then point your client computers to that location to receive their updates. (By default, clients are updated directly from the Office Content Delivery Network (CDN).)
To change where your client computers receive their updates, run the ODT in configure mode and specify an update path in the configuration file. For example, to have Office 365 ProPlus get updates automatically from a network share called serverupdates, include the following line in your configuration.xml file:
<Updates Enabled='TRUE' UpdatePath='serverupdates' />
This article does not cover all the issues related to managing updates for Office in your organization. For more information on that end-to-end scenario, including using Group Policy, see Choose how to manage updates to Office 365 ProPlus.
Exclude or remove Office 365 ProPlus applications from client computers
When installing Office 365 ProPlus, you can exclude specific applications. To do so, follow the steps for installing Office with the ODT, but include the ExcludeApp element in your configuration file. For example, this configuration file installs all the Office 365 ProPlus applications except Publisher:
If you've already installed Office 365 ProPlus, you can also use the ExcludeApp element to remove an application that you've previously installed. For example, the configuration file above removes Publisher from the previous installation of Office.
Microsoft Office 365 Proplus Proofing Tools
You can also remove an entire language version of Office 365 ProPlus. To do so, follow the steps for excluding products for installing Office with the ODT, but replace the configuration file with one that uses the Remove element. For example, this configuration file removes the Spanish language version of Office 365 ProPlus:
For more information about the options for excluding or removing apps, see Configuration options for the Office Deployment Tool.
Exclude OneDrive when installing Office 365 ProPlus or other applications
OneDrive is automatically installed when you install Office 365 ProPlus, Word, Excel, PowerPoint, Publisher, Visio, and Skype. If you don't want OneDrive installed with those applications, use the ExcludeApp element to remove it, as shown in the example.
Deploy multiple or matching languages
For details on deploying languages, see Overview of deploying languages in Office 365 ProPlus.
Apply application settings to Office 365 ProPlus
As part of your deployment, you can define application settings for Office 365 ProPlus, including VBA Macro notifications, default file locations, and default file formats. To do so, you deploy Office using the standard steps in Install Office 365 ProPlus, but you include application settings as part of your configuration file.
To create the configuration file, we recommend you use the Office Customization Tool for Click-to-Run, a web application with a full user interface.
- In your web browser, open the Office Customization Tool for Click-to-Run and follow the steps to create a configuration file, including defining application settings alongside the standard deployment settings.
- Export the file.
- Follow the steps in Install Office 365 ProPlus to deploy Office with the newly created configuration file.
In this example, the configuration file installs the 32-bit version of Office 365 ProPlus in English and displays the Trust Bar for all VBA macros in Excel.
This file was created with the Office Customization Tool for Click-to-Run. For more details on the app settings, we recommend browsing the options in the tool itself.
Note: When Office is installed, the app settings defined in the configuration file are applied to all existing users of the device and any new users added to the device in the future.
Apply application settings to an existing installation of Office 365 ProPlus
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You can apply new application settings to client computers that already have Office 365 ProPlus installed without changing any other deployment setting. To do so, create a configuration file that contains application settings and then run the ODT in customize mode. Customize mode ignores all other settings in the configuration file except application settings.
- Use the steps in define application preferences to create the configuration file.
- From a command prompt, run the ODT executable in customize mode with a reference to the configuration file you just created. In the following example, the configuration file is named installappsettings.xml:
setup.exe /customize installappsettings.xml
You must run the executable from the client computer on which you want to apply the app settings and you must have local administrator permissions on that computer. Note that when using customize mode, the app settings defined in the configuration file are applied to all existing users of the device and any new users added to the device in the future. If you apply application settings when Office apps are running, the settings will be applied when Office is next restarted.
Create an App-V package for Office 365 ProPlus
In addition to downloading and deploying Office 365 ProPlus, you can use the Office Deployment Tool to create App-V packages. To do so, update the configuration file and then run the ODT in packager mode. You must create App-V packages on a computer with a clean install of the operating system.
This article does not cover all the issues related to deploying App-V packages. For more information on that end-to-end scenario, see Deploying Microsoft Office 2016 by Using App-V.
Step 1: Create the configuration file
When creating the configuration file, we recommend starting with an example file and updating it with the appropriate options for your environment. You can start by copying and pasting the example below into a text file, saving it with a name of your choosing, and then editing the XML elements and attributes to define the options you want.
In this example, the configuration file creates an App-V package from a 32-bit English edition of Office 365 ProPlus without Publisher:
The location of the Office installation files is servershare. For your configuration file, substitute the example values with the appropriate option for your environment. For more information about the options, see Configuration options for the Office Deployment Tool,
Step 2: Run the ODT executable in packager mode
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From a command prompt, run the ODT executable in packager mode with a reference to the configuration file you just saved and to the location where you want to save the App-V package. In the following example, the configuration file is named packageconfig.xml and the App-V package will be saved to servershareappv:
setup.exe /packager packageconfig.xml servershareappv
Step 3: Verify that the package was created
After running the command, the package location should have an App-V Packages folder and a WorkingDir folder. You can troubleshoot issues by reviewing the log file in the %temp% directory.
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